Calendar - shared or for rooms
A shared calendar or a calendar for managing a room or other resources can be implemented with a mailbox on the Exchange Server.
Case A: a shared calendar
- Calendar manager receives full mailbox access
- Admin adds him/her to the group OU-purpose-VZ
- Calendar manager sets permissions on calendar
- e.g. author rights for a group
- Set folder and calendar permissions
- Calendar users open calendar for reading or creating appointments
- Open shared calendar with
Case B: a room
In the case of a room or other resources, a different procedure must be followed to avoid double bookings or other conflicts.
- Calendar manager receives full mailbox access
- Admin adds him/her to the OU purpose VZ group
- Room manager
- enables automatic processing of meeting requests
- optionally specifies a group of people (bookers) who are allowed to book automatically.
- sets additional scheduling options
- Booker
- open calendar for reading
- Book room via meeting request
- Variant
- Booking request must be approved by the room delegate
- Tip
- for booker full reading rights (all details) on the calendar
How does a room booking work?
- Booker
- creates appointment in own calendar
- Invites room as attendee
- Room mailbox
- receives a meeting request
- automatically accepts or declines
- Change room reservation
- Booker (meeting organizer) sends meeting update
- Meeting is canceled
- Booker (meeting organizer) sends cancellation.