From July 10, 2024, a new function called "Request authorizations" will be available to KIT employees in the User Portal (UP). This is a digital form that KIT employees can use to apply for authorizations in the UP for themselves or for third parties and for authorized persons to approve them.
The digital form replaces the previously used PDF application forms, which will only be accepted until July 22, 2024.
The following authorizations can be applied for and approved via the digital procedure.
- Finance and HR reports with BW
- Creation and approval of shopping carts in SRM
- Correct signature and approval of incoming invoices in AREB
- Administration of guest and partner
- Approval of person days
Once the application has been submitted, the person for whom the authorizations have been requested must first approve the application. The responsible manager then receives a notification by email to approve or reject the application via a link contained therein. If approved, the application is forwarded to the SCC and processed there as before.
The new digital process offers numerous advantages:
- Support when completing the form: Users are guided through the form and, for example, are only given the valid account assignment elements (cost center, WBS elements) to choose from, depending on the information provided
- Simpler approval: Approvers receive a notification email and can approve the request via a link. Signatures or digital signatures are no longer required.
- Transparent and traceable process: The responsible line manager is automatically determined from the centrally stored information in the organizational management and the funds center plan. Applicants can track the status of the approval process.
Further information on the digital procedure or on authorizations in general can be found on Authorizations for UP. If you have any further questions, please contact our SCC Service Desk.
SCC Service Team